Guidelines for presenters

Presentation preparation

  • Official language: English
  • Recommended format: Microsoft Office PowerPoint (.ppt, .pptx) and Adobe Acrobat (.pdf)
  • Use standard fonts such as Times New Roman, Arial, Calibri, or Verdana which will be installed on the session room computers. If you use any unique fonts, your presentation may not operate correctly on the session room computer.
  • Even if you are giving a presentation by means of PowerPoint, please make Adobe Acrobat file (.pdf) of the same contents and bring it for backing up defects of the display.
  • Please optimize your ppt slide to conform the 16:9 aspect ratio.

Presentation material submission

  • Please bring your presentation files on a USB drive to the file upload room at least one day before your presentation to avoid congestion.

Allocated presentation time

  • Please check your presentation schedule and session code on the website. Invited oral presentation may come first at each oral session.
  • It is important that you arrive at your session room at least 10 minutes before the start of session to make sure that everything is prepared for your presentation.

According to the presentation type, the allocated presentation time is different. Please refer to the time standard below;

  • Keynote presentation: 40 minutes per each
  • Plenary presentation: 25 minutes per each
  • Panel discussions: 30 minutes per each

Presentation equipment

  • Presenters will be able to control their presentation slides by using wireless remote pointer at the podium.
  • There will be our staff stationed in each session room to assist with any technical issues.

Poster presentation guidelines

Poster presentation regulation

  • Posters should be affixed and removed by the presenters themselves in time.
  • Each poster should be allocated on a poster board corresponding to its poster number.
  • Author(s) or presenter(s) are asked to stand at the designated position for discussion of your work.

Poster preparation

  • Poster Size: A0 Size (portrait oriented, 841 mm width x 1189 mm height)
  • The poster title, author(s)’s name(s) and affiliation(s) should appear on the top.
  • Posters should be readable to viewers from 1m away. For legibility, a minimum font size of 28 points and a maximum of 600 words are strongly recommended.
  • The content should be understandable without oral explanation. Using formulas, graphs and pictures will facilitate the understanding for attendees.
  • Posters should be made of paper, fabric or cardboard. Heavy board materials may be difficult to get positioned on the poster board.
  • Posters should be affixed to the poster boards using pins (not sticky tape or double-side tape). Our staff will provide supplies on-site.
  • The list of accepted posters is available here.